Privacy Policy

Last Updated:  17 November 2025

This Privacy Policy explains how Spiritual Root (“we,” “our,” or “us”) collects, uses, stores, and protects your personal information when you participate in our Yoga, Meditation, and Reiki classes or use our related services.

By accessing our services or submitting your information, you agree to the terms outlined in this Privacy Policy.

Information We Collect

Personal Identification Details

• Full name
• Contact number
• Email address
• Address (if required)

Health & Wellness Information

• Any relevant medical conditions voluntarily disclosed for safety purposes
• Fitness or physical limitations shared with instructors

Payment Information

• Payment confirmations or transaction details (we do not store full card information)

Communication Data

• Your messages, queries, or feedback provided to us

How We Use Your Information

We use your personal data for the following purposes:

• Class registration and participant verification
• Communication regarding schedules, updates, or changes
• Ensuring your safety during Yoga, Meditation, and Reiki sessions
• Maintaining class records and service history
• Processing payments and managing accounts
• Compliance with legal obligations

We do not use your information for any unrelated purposes.

Legal Basis for Processing (UK GDPR)

Under the UK GDPR, we process your information based on:

• Your consent (for storing health information and communication)
• Legitimate interest (managing classes and ensuring safety)
• Contract necessity (when you register for classes)
• Legal compliance (record-keeping requirements)

You may withdraw your consent at any time by contacting us.

Data Storage and Security

We ensure that your personal information is stored securely using appropriate technical and organizational measures.
Your data will not be shared with third parties unless:

• You provide explicit consent
• It is required by law
• It is necessary for essential service operations (such as secure payment processing)

We retain your data only for as long as necessary to fulfill the purposes outlined in this policy.

Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right to access your information
• Right to correct inaccurate data
• Right to request deletion of your personal data
• Right to withdraw consent at any time
• Right to data portability (where applicable)
• Right to restrict or object to processing

To exercise any of these rights, contact us using the details below.

Changes to Class Schedules or Services

We may update, modify, or reschedule classes as required for operational reasons.
Any updates will be communicated through the contact information you have provided.

Third-Party Services

We may use trusted third-party tools for:

• Payment processing
• Email communication
• Data storage or scheduling platforms

Each third party operates under its own privacy policies, and we ensure they meet data protection standards.

Data Retention

We retain your personal information only for as long as necessary for:

• Providing services
• Legal obligations
• Class and payment records

Once no longer needed, data will be securely deleted.

Contact Us

For questions, requests, or concerns regarding this Privacy Policy or your data:

Spiritual Root
Email:  info@spiritualroot.org
Phone:   +44 73457 74300 
Address: 950 Great West Road, Brentford, Greater London, England, TW8 9ES